SONNING COMMON
COMMUNITY SCHOOL
POLICY No. 15 Version 4
Summer 2006
HEALTH AND SAFETY POLICY PART III
INTRODUCTION
This Health and Safety policy is produced and published as a requirement of and complementary to the documents Part 1 and part 2 of the Oxfordshire County Council Health and Safety policy and completes the requirements of the Health and Safety at Work Act 1974.
The Governing Body of Sonning Common Community School has a duty to ensure, so far as reasonably practicable, that safe and healthy conditions exist within the school.
The headteacher is specifically charged with the duty of site manager of the whole site including any portion used by the Sonning Common Preschool and Bishopswood Special School. The headteacher may appoint an advisor on any or all Health and Safety matters within the school. The headteacher and his advisor have the right to inspect Bishopswood Special School and Sonning Common Preschool at any time.
This document is specific to the buildings, grounds and work of Sonning Common Community School, Bishopswood Special School and Sonning Common Preschool.
AIM
To establish and maintain a safe and healthy working environment.
OBJECTIVES
To raise awareness amongst employees, pupils and other site users of health and safety issues and to encourage good practice.
To take all reasonable precautions to protect people by reducing risks both on and off site.
To take prompt and appropriate action in the event a hazardous situation developing, and of an accident and / or emergency occurring on or off site.
RESPONSIBILITIES
1. GOVERNORS
· To monitor the allocation of funds based on suitable and sufficient risk assessments.
· Prioritise health and safety matters within the School Improvement Plan.
· Purchase and maintain equipment to British and European Standards.
· Have health and safety as a standing item on the agenda of all meetings.
· Carry out regular inspections as outlined in the Governors Handbook.
· Cooperate with the advisor, Oxfordshire County Council (OCC) on matters of health and safety.
· Nominate a Governor with responsibility for health and safety.
2. HEADTEACHER
· To take overall responsibility for the implementation and monitoring of the establishments health and safety policy by;
q Line managing the Leadership Team;
q Allocating sufficient resources to meet health and safety priorities;
q Ensuring attendance on appropriate health and safety training courses
q Liaising with the employer (OCC) over health and safety issues;
q Regularly checking the Health and Safety website:
q Ensuring good communications by including health and safety issues in Staff briefings, bulletins and meetings;
q Organising and implementing termly inspections in consultation with Trade Union Safety Representatives
(Overseeing the completion of the arrangements and risk assessments for all on/off site activities;
q Ensuring that health & safety is a criteria for performance management / appraisal scheme and
q Formulate and implement a policy for the management of critical incidents
3. DEPUTY HEADTEACHER
· Include health and safety in all new employees induction.
· Undertake an annual health and safety training needs analysis of all employees.
· Monitor departmental documentation, risk assessments, practices and procedures.
· Encourage and support employees in completing risk assessments for pupils giving cause for concern
· Ensure that QCA / HSE heath and safety curriculum requirements are being delivered in lessons.
· Support employees with personal safety issues including stress
· Ensure off site visits are approved and appropriately staffed
· Review departmental coordinators risk assessments annually.
· Produce health and safety risk assessment guidance and documentation as appropriate especially in Art, Design & Technology, ICT, Science, PE and off-site activities
· Ensure all hazardous equipment and materials are appropriately marked, assessed, maintained and used by a competent person.
· Advising colleagues on the completion of risk assessments and ensuring they are carried out, reviewed periodically and recorded.
· Annually undertake training needs analysis for their teams.
· Ensure health and safety is a standing item on all agendas.
· Check that pupils are aware of health and safety issues and that these are being continually reinforced.
4. SCHOOL ADMINISTRATOR
· Is required to ensure that:
q All office risk assessments are completed and reviewed
q Visitors are registered wear a badge and are briefed on the emergency procedures;
q Hazard reporting and maintenance documentation is actioned
q Accident and Physical and Verbal Abuse documentation is completed and submitted to the Health & Safety Team;
q All appropriate risk assessments guidance and hiring documentation is completed for community use of the site
q All community users are registered and made aware of emergency procedures;
q Adequate trained first aid cover is available for on /off site activities and
q Periodic checks are made of the
first aid arrangements and containers
5. FINANCE MANAGER
· Organise the planned programmed maintenance of plant and equipment.
· Arrange for the annual electrical testing programme
· Maintaining accurate records of all equipment and resources.
· Purchase and maintain all equipment and resources to County Council prescribed standards
6. SITE MANAGER
· Ensure that the school follows the County Council procedures:
q when selecting a contractor
q when completing a Self Financed Improvement Project (SFN Form) when liaising with contractors over health and safety matters;
q when monitoring health and safety issues on-site regarding either county council or school appointed contactors.
· Carry out daily checks of the site and take appropriate remedial action.
· Prioritise and process the maintenance forms.
· Review progress with the head weekly.
· Ensure all employees and contractors are fully briefed on health and safety site issues.
· Complete all relevant risk assessments.
· Ensure all maintenance employees are trained and competent to undertake their tasks safely
· Carry out termly fire drills, weekly fire tests, check fire extinguishers and maintain the Fire Safety Folder
· Carry out monthly water temperatures tests and maintain the Water Hygiene Folder;
· Alert the Head of Establishment to issues of security and lone working.
7. ALL EMPLOYEES
· Cooperate with health and safety requirements.
· Report all defects on the maintenance forms and return them to the office.
· Complete and action risk assessments for all potentially hazardous on/off site activities.
· Use, but not misuse things provided for your health, safety and welfare.
· Do not undertake unsafe acts.
· Inform Head of Establishment of any Near-Misses.
· Be familiar with the emergency action plans for fire, first aid, bomb, security and off site issues.
· Raise health, and safety and environmental issues with pupils.
8. VISITORS and CONTRACTORS
· Sign in at the School Office on arrival.
· Read the resume of the health and safety procedures on arrival at the School.
· Contractors will be informed of hazards peculiar to this site, e.g. asbestos.
· Wear a visitor badge whilst on site at all times.
· Follow evacuation procedures in the event of an emergency.
9. PUPILS
· Behave in a way that does not put your health and safety at risk.
· Observe standards of dress consistent with good health, safety and hygiene practices.
· Follow all safety rules including the instructions of staff given in an emergency.
· Use, but not misuse, items provided for your health, safety and welfare.
HAZARDS SPECIFIC TO THIS SITE
The school is situated on a road with considerable on-street parking that can cause visibility problems for drivers unaware of children crossing. There is a crossing patrol.
The school has many trees in the grounds that may have small boughs with a possibility of breaking.
The perimeter is extremely long and egress by pupils is very likely. Bishopswood children are not allowed outside their school without carers at all times.
There are three car parks on the site and children must be warned to be extra careful in these areas.
There is an indoor swimming pool on site but an airlock system is in place on the front entrance to stop unauthorised entry.
The public library on site is separated from the school by an access-controlled door with constantly changing pass-code.
Signed Date
Chair of Governors
Signed Date
Headteacher
APPENDIX A
October 2005
Health & Safety Documents
OCC Health & Safety Policy (Part I) 2003
Health & Safety Policy (Part II) Edition 2004
http://portal.oxfordshire.gov.uk/content/public/LandC/Resources/healthsafe/123/part2.pdf
Learning & Culture Health & Safety Policies and Procedures Current
Learning
& Culture 
Resources Health
& Safety Procedures
Learning & Culture Health & Safety Action Bulletins Current
Learning & Culture Resources Health & Safety Action bulletins
Health and Safety Guidance for School Governors and Members of School Boards
Health & Safety Commission (HSC) 1998 ISBN 0 7176-1218-8 1998
Management of Health & Safety in Schools
Health and Safety Commission (HSC) 1995 ISBN 0 7176 07704 1995
Managing Work Related Stress - A Guide for Managers and Teachers in School.
Health & Safety Commission (HSC) 1998 ISBN 0717612929 1998
Health and Safety of Pupils on Educational Visits Current
http://www.dfee.gov.uk/h_s_ev/index.htm
Out & About with Oxfordshire 3, Learning & Culture 2003
Health and Safety On-Site Work 2002
Learning
& Culture Resources Health
& Safety Procedures On site Works
Property Maintenance Manual, Corporate Property Group 2001
Developing your emergency / critical incident plan 2004
Learning & Culture Resources Health & Safety Procedures Emergency Plans
Fire Safety Folder 2003
Learning & Culture Resources Health & Safety Procedures Fire Safety
Water Hygiene Folder, Oxfordshire County Council, Corporate Property Group 2002
Safety Practice in Physical Education
British Association of Advisers & Lecturers in Physical Education. 2004
(BAALPE) 2004 ISBN 1 902523 68 7
Make it Safe
National Association of Advisers & Inspectors in Design Technology (NAAIDT) (Primary) 2001
Be Safe
Association for Science Education (ASE) (Primary), 3rd Edition. ISBN 0 86357 081 X 2001
Essentials of Health & Safety at Work
Health & Safety Executive (HSE) 1994. ISBN 0 7176 0716 X 1994
Safety in Science Education DfEE 1996
Department for Education and Employment 1996 ISBN 0 11 270915 (Secondary)
Topics in Safety
Association for Science Education 2001 (ASE) ISBN 086357 3169 (Secondary) 2001
Code of Practice for Health & Safety in Workshops of Schools and Similar Establishments
British Standards Institution BS 4163: 2000 2000
HSE BOOKS, P O Box 199, Sudbury, Suffolk, CO10 6FS,
Tel: 01787 881 165 Fax: 01787 313995
APPENDIX B
October 2005
Emergency Contact Persons
Electrical & Heating Engineer: ................................................... Tel: ...........................
Property Maintenance Surveyor: ................................................... Tel: ...........................
First Aider: .................................................. Tel: ...........................
Appointed Persons: .................................................. Tel: ............................
.................................................. Tel: ............................
.................................................. Tel: ............................
.................................................. Tel: ............................
School Health Nurse .................................................. Tel: ............................
Fire Warden: ................................................. Tel: ............................
Safety Representative(s): ................................................. Tel: ............................
Radiation Protection Supervisor: ................................................. Tel: ............................
(if applicable i.e. Secondary)
Emergency Isolation Points: Location
Water Isolation Point: ............................................................................................
Electricity Isolation Point: ............................................................................................
Gas Isolation Point: ............................................................................................
Useful Numbers for Major Emergencies:
Fire Service Control (01865) 379789
Mouchel Parkman 0800 7314617
APPENDIX C
Page 1 of 2 October 2005
FLOW CHART - RIDDOR 1995
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NO
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YES
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YES
YES
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NO
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NO
Complete Form AR1 Part A of
the Accident book ONE DAY AFTER the Incident. Pink copy to be retained
on site. All other copies to be sent to the Health & Safety Team,
Learning & Culture.
NO
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NO
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YES
NO
Complete Local
Accident Book
YES
AR1 PART
B - Time off following work related
ill health/incident/injury at work. If the person is an EMPLOYEE, or a TRAINEE, and is ABSENT FROM WORK, whether immediately, or at a later stage, FOR
MORE THAN 3 DAYS resulting from a work
related incident, injury or ill health, complete Form AR1 Part A
and Part B. Pink copy to be retained
on site. All other copies to be sent to the Health & Safety Team,
Learning & Culture.
REPORTABLE MAJOR INJURIES
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1.
MAJOR INJURIES
2.
1. Any FRACTURE other than to fingers, thumbs or toes;
2. Any AMPUTATION;
3. DISLOCATION of the SHOULDER, HIP, KNEE or SPINE;
4. LOSS OF SIGHT (whether temporary or permanent);
5. A CHEMICAL or HOT METAL BURN to the EYE or any PENETRATING INJURY to the EYE
6. Any INJURY resulting from an ELECTRIC SHOCK or ELECTRICAL BURN (including any electrical burn caused by arcing or arcing products) leading to UNCONSCIOUSNESS or requiring RESUSCITATION or ADMITTANCE OT HOSPITAL for more than 24 hours.
7. ANY OTHER INJURY
a) leading to: HYPOTHERMIA, HEAT-INDUCED ILLNESS or to UNCONSCIOUSNESS;
b) requiring RESUSCITATION; or
c) requiring ADMITTANCE TO HOSPITAL for more than 24 hours.
8. LOSS OF CONSCIOUSNESS caused by ASPHYXIA or EXPOSURE to a HARMFUL SUBSTANCE or BIOLOGICAL AGENT.
9. Either of the following conditions which result from the ABSORPTION OF ANY SUBSTANCE by INHALATION, INGESTION or THROUGH THE SKIN.
a) leading to: ACUTE ILLNESS requiring MEDICAL TREATMENT
b) or LOSS OF CONSCIOUSNESS.
10. ACUTE ILLNESS requiring MEDICAL TREATMENT where there is reason to believe that this resulted from EXPOSURE to a BIOLOGICAL AGENT or its TOXINS or INFECTED MATERIAL.
N.B. FAILURE TO COMPLY MAY LEAD TO CRIMINAL PROCEEDINGS
APPENDIX D October
2005
Page.....of.........
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Page.....of......... |
Form RA1
RISK ASSESSMENT RECORD
Name of Assessor ........................................ Signed by .................................... (12,13 &14)
Job Title ...................................................... Head of Establishment / Manager
Date of assessment....................................... Date ...........................................
Review Date (13): .......................................
CHECKPOINTS
1.Has all health and safety information been obtained? 8. Have employees (and other persons) been adequately trained/ instructed and
2.Consider the number of persons exposed informed?
3.Estimate initial risk level - high, medium or low 9. Has adequate supervision been provided?
4.Consider if elimination or safer substitution could be achieved. 10. Consider if personal protective equipment is required.
5.Consider all necessary control measures including procedural and 11. Is health surveillance required?
technical controls. 12. What arrangements have been made for monitoring the assessment?
6.Are the above controls to the required standard and regularly 13. How often is the assessment reviewed?
maintained? 14. Has the assessment been drawn to the employees attention?
7. Have emergency action plans been considered?
γ OCC Learning & Culture RA1
